Rho’s Policies

Sweepstakes

Escape with Rho Sweepstakes
OFFICIAL RULES

NO PURCHASE NECESSARY TO ENTER OR WIN. A PURCHASE OR PAYMENT WILL NOT INCREASE YOUR CHANCES OF WINNING. VOID WHERE PROHIBITED.

These Official Rules (“Rules”) govern the Escape with Rho Sweepstakes (“Sweepstakes”), sponsored by Under Technologies, Inc., DBA Rho Technologies, with a principal place of business at 100 Crosby Street, New York, NY 10012 (“Sponsor”).

1. Eligibility

The Sweepstakes is open only to legal residents of the 50 United States and the District of Columbia, excluding residents of Florida and New York, who are at least 21 years of age at the time of entry. Employees, officers, and directors of Sponsor, its affiliates, subsidiaries, advertising and promotion agencies, consultants and agents, as well as immediate family members or members of the same household of any such person, and any other third parties engaged in the development, production, operation, execution, design, advertising, promotion or distribution of this Sweepstakes (collectively the “Sweepstakes Entities”) are not eligible to enter or win. The Sweepstakes is subject to all applicable federal, state, and local laws and regulations and is void where prohibited by law.

2. Agreement to Official Rules

By participating in the Sweepstakes, entrant fully and unconditionally agrees to and accepts these Rules and the decisions of the Sponsor and Sweepstakes Entities (if applicable), which are final and binding in all matters related to the Sweepstakes.

3. Sweepstakes Period

The Sweepstakes will begin on April 23, 2025, at 5:00pm (Eastern Standard Time) and will end on December 31, 2025, at 5:00pm (Eastern Standard Time) (“Sweepstakes Period”). Sponsor's computer is the official timekeeping device.

4. How to Enter

There is no purchase necessary to participate. There are two (2) ways to enter. Each entrant may receive up to two (2) entries per Sweepstakes: 

a. Online Entry: Visit https://www.rho.co/accountantevents25 and complete the entry form during the Sweepstakes Period and provide all requested information, including name, email, and company name. A person may submit a total of two (2) online entries per Sweepstakes
b. On-Site Entry: Visit Rho's booth at any one (1) of the conferences listed below during exhibit hours and scan the QR code or submit your information using the provided method to receive one (1) entry:
c. BDO Evolve, Las Vegas, NV (May 4 – 7)
d. Accounting Today Firm Growth Forum, San Diego, CA (May 20 – 21)
e. Aprio Alliance, Orlando, FL (May 25 – 27)
f. AICPA Engage, Las Vegas, NV (June 9 – 12)
g. Scaling New Heights, Orlando, FL (June 22 – 25)
h. Scaling New Heights, Orlando, FL (June 22 – 25)
i. Bridging the Gap, Denver, CO (July 22 – 24)
j. Women Who Count, Mesa, AZ (October 21 – 25)
k. Intuit Connect, Las Vegas, NV (October 27 – 29)
l. Digital CPA, Washington, DC (December 7 – 10)

Limit: One (1) online entry + one (1) on-site conference entry per person per Sweepstakes OR two (2) online entries per person per Sweepstakes. Duplicate entries beyond two (2) entries will be disqualified. Use of multiple identities to submit entries will disqualify an entrant.

Prizes

One (1) winner will be randomly selected to receive one (1) suitcase prize (Approximate Retail Value or “ARV”: up to $1,000) per each one conference. One (1) winner will be randomly selected to receive one (1) U.S.-based vacation experience selected by Sponsor (ARV: up to $6,000), for a total of nine (9) suitcases and one (1) vacation experience to be rewarded.
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Each suitcase prize will be chosen at Rho’s discretion. The vacation package will include at least roundtrip airfare for two (2) from a major airport that is of reasonable distance to the winner’s residence to the vacation destination, three (3) nights of hotel accommodation at one standard, double-occupancy room, and a minimum of one (1) excursion or activity at the vacation destination. The vacation destination, airfare class, exact hotel accommodation, and excursion or activity will be chosen at Sponsor’s sole discretion.

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Prize Restrictions and Requirements.

Limit one (1) suitcase and trip prize per person/household. Prizes are non-transferable and no substitution or cash equivalent will be made except in Sponsor’s sole discretion. Sponsor will not replace any lost or stolen prizes. Sponsor reserves the right to substitute a prize for one of equal or greater value if the designated prize should become unavailable for any reason. The value associated with each prize is taxable as income and each winner is solely responsible for any taxes, including, but not limited to all applicable federal, state and local taxes that become due with respect to the value of each prize. The Sponsor must report the value of each prize to the Internal Revenue Service in the year a prize is received by the winner and will be reported to the winner and the Internal Revenue Service in the form of a Form 1099. Each winner is also responsible for any fees associated with their prize receipt and/or use, and any other costs or expenses not expressly listed in these Rules. Prizes must be redeemed within the period of notification of winning as set forth below. Blackout dates may apply.

Winner Selection and Odds

The potential winners will be selected in a random drawing from among all eligible entries received during the Sweepstakes Period. Once an entry is drawn as a winning entry for a suitcase prize, that entry will no longer be eligible for future drawings for that particular prize, including if the owner of the entry is unable to claim the prize for whatever reason. Entries that are not drawn will be eligible for future drawings. Winning a suitcase prize will not preclude that entry from winning the trip prize. Once a prize is drawn for, that prize is no longer eligible to be won for future drawings.

Drawings will be conducted by Sponsor or a Sweepstakes Entity (if applicable) or either of their designated representatives, whose decisions are final. Each suitcase prize will be drawn for no later than the conclusion of each conference. The trip prize will be drawn on December 31 after the end of the Sweepstakes Period. Potential winners do not need to be present at any respective conference to win. Odds of winning depend on the number of eligible entries received for the Sweepstakes. Purchases or the use of Rho’s products will not increase the odds of winning for a person. To be eligible to receive a prize, all entrants must provide a valid mailing address and email address when prompted at the time of entry. In the event that an entrant has submitted an incomplete, incorrect, or otherwise invalid mailing address or email address, the entrant will be disqualified, and an alternate prize winner will be selected.

Winner Notification and Verification

Sponsor will notify the potential winner via email within ten (10) business days of the drawing. The potential winner must respond within ten (10) business days of the notification date and will be required to complete and return an Affidavit of Eligibility, Release of Liability, Publicity Release (where lawful), and IRS Form W-9. If a potential winner cannot be contacted, fails to sign and return the required documents within the required time period, does not comply with these Rules, or prize is returned as undeliverable, the potential winner forfeits the prize. If a potential winner is disqualified for any reason, the prize may be awarded to a runner-up, if any, at Sponsor's sole discretion. 

Publicity Release

By accepting the prize, winners grant Sponsor the right and permission to use winners’ name, likeness, voice, biographical information (such as city and state), and any statements by winners for advertising and promotional purposes, in any media worldwide, without additional compensation, unless prohibited by law. Winners may decline to grant Sponsor this right and permission by withholding such consent on the Publicity Release.

General Conditions

Sponsor reserves the right to cancel, suspend, or modify the Sweepstakes if fraud, technical failure, or any other factor impairs the integrity or proper functioning of the Sweepstakes, as determined by Sponsor in its sole discretion. Sponsor also reserves the right in its sole discretion to terminate, suspend, or modify the Sweepstakes at any time for any reason, including but not limited to changes in business priorities, regulatory concerns, or conference participation changes. If the Sweepstakes is terminated before the designated end date, Sponsor may, in its sole discretion, award the prize(s) from among all eligible entries received up to the time of termination.

Sponsor also reserves the right to disqualify any individual Sponsor believes has tampered with the entry process or violated these Rules and verify eligibility requirements of each entrant. All Sweepstakes materials are subject to verification and are void if (i) not obtained in accordance with these Rules and through legitimate channels, (ii) any part is counterfeited, altered, defective, damaged, illegible, reproduced, tampered with, mutilated or irregular in any way, (iii) are obtained where prohibited, or (iv) they contain printing, typographical, mechanical, or other errors.

Neither Sponsor nor anyone acting on its behalf will enter into any communications with any entrant regarding this Sweepstakes, except as expressly set forth in these Rules. 

By participating in this Sweepstakes, Entrants, and prize winners release the Sponsor and each and all of the Sweepstakes Entities, from any and all liability, damages or causes of action (however named or described) with respect to or arising out of participation in the Sweepstakes, and/or the receipt or use/misuse of any prize awarded, including, without limitation, liability for personal injury, death or property damage. 

Entrants assume all risk of loss, damage, destruction, delay or misdirection of Sweepstakes materials submitted to Sponsor. Failure to comply with these Rules may result in disqualification from the Sweepstakes.

WARNING: ANY ATTEMPT BY AN ENTRANT OR ANY OTHER INDIVIDUAL TO DELIBERATELY DAMAGE ANY WEBSITE ASSOCIATED WITH THIS SWEEPSTAKES OR UNDERMINE THE LEGITIMATE OPERATION OF THE SWEEPSTAKES MAY BE A VIOLATION OF CRIMINAL AND CIVIL LAW, AND, SHOULD SUCH AN ATTEMPT BE MADE, SPONSOR RESERVES THE RIGHT TO PROSECUTE AND SEEK DAMAGES (INCLUDING ATTORNEY’S FEES) FROM ANY SUCH PERSON TO THE FULLEST EXTENT PERMITTED BY LAW. SPONSOR’S FAILURE TO ENFORCE ANY TERM OF THESE OFFICIAL RULES SHALL NOT CONSTITUTE A WAIVER OF THESE PROVISIONS.

Release and Liability Limit

By participating, entrants and prize winners agree to release, discharge, indemnify and hold harmless Sponsor and Sweepstakes Entities and each of its and their respective officers, directors, employees, representatives, and agents (collectively, “Released Parties”) from and against any and all liability, claim, costs (including attorneys’ fees), losses, damages, fines, or actions of any kind whatsoever for any injuries, damages or losses to any person (including death) or property of any kind resulting in whole or in part, directly or indirectly, in connection with: (i) participation in any aspect of the Sweepstakes (including but not limited to travel to/from any conference or vacation prize, promotion/publicity, or any other Sweepstakes activity), (ii) the receipt, ownership, use or misuse of the prize awarded, including any travel associated with any prize, (iii) the Released Parties' violation of rights of publicity or privacy, claims of defamation or portrayal in a false light or based on any claim of infringement of intellectual property; (iv) entrant's registration material on any related website, or (iv) any typographical, human, technical or other error in the printing, offering, selection, operation or announcement of any Sweepstakes activity and/or prize. THE RELEASED PARTIES ARE NOT RESPONSIBLE IF ANY PRIZE CANNOT BE AWARDED DUE TO CANCELLATIONS, DELAYS, OR INTERRUPTIONS DUE TO ACTS OF GOD, ACTS OF WAR, NATURAL DISASTERS, WEATHER, OR TERRORISM.

Travel Disclaimers

Sponsor shall not be liable for any travel-related issues or damages incurred in connection with a prize, including but not limited to: missed flights, lost or stolen baggage, hotel overbookings or closures, transportation delays or cancellations, acts of God, other accommodation issues, travel postponements, restrictions or disruptions, personal injuries, illnesses, loss of property, or any other issues or expenses incurred as a result of winner’s acceptance, use, misuse of a prize or changes to travel plans or participation in any aspect of the vacation experience.

It is the winner’s sole responsibility to make all necessary travel arrangements and to comply with all applicable travel laws and requirements or terms and conditions of accommodation providers (if applicable). Sponsor makes no representations or warranties regarding the availability, quality, or safety of any components of the vacation prize. WINNERS ASSUME ALL RISKS ASSOCIATED WITH TRAVEL AND PARTICIPATION IN THE PRIZES.

Disputes

Except where prohibited, entrant agrees that any and all disputes, claims, and causes of action arising out of or related to this Sweepstakes shall be resolved individually, without resort to any form of class action, and exclusively by the appropriate court located in New York City under the laws of the State of New York.

Privacy

Any personal information collected will be used in accordance with Sponsor’s Privacy Policy https://www.rho.co/policies/privacy-policy. By participating in the Sweepstakes, entrants hereby agree to Sponsor’s collection and usage of their personal information and acknowledge that they have read and accepted Sponsor’s Privacy Notice.

Winners List

For a winners list, visit https://www.rho.co/accountantevents25, send a self-addressed stamped envelope to: Rho, 100 Crosby Street, New York, NY 10012, or send a request with your name and email with the Attn: Escape with Rho Sweepstakes – Winners List. Such requests must be received within sixty (60) days of the end of the Sweepstakes Period. The winners list will be posted online after winner confirmation is complete. Please include a correct and valid email with your physical mail request as Sponsor will provide the winners list within a reply email.

Sponsor

Under Technologies, Inc., DBA Rho Technologies
100 Crosby Street
New York, NY 10012
www.rho.co

© 2025 Under Technologies, Inc., DBA Rho Technologies. All rights reserved.

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