You can create custom accounting attributes in Rho which will be included in your CSV exports to make reconciliation with your accounting software easier.
Custom Attributes Overview
Rho's custom attributes capability enables complex businesses to create up to 5 discrete categorizations for card and banking transactions, facilitating sophisticated, accurate mapping to their accounting ledgers.
Once custom attributes are defined for your company, transactions can automatically be tagged to these labels, allowing your accountant to seamlessly sync Rho spend activity to the books with minimal manual lift.
In this article, we will cover:
How to create and configure custom attributes
How to automate attribute values by default for transactions from specific cards
How to require addition of attribute values for employee expense submissions
How custom attributes appear when exporting expense CSVs
How to create and configure custom attributes
Account Owners and Administrators can create up to 5 custom attributes and define their values by accessing the Rho Attributes setting page.
Click on Settings from the Toolbar.
Select Custom Attributes under Configuration.
2. Click Add New, where you will be prompted to choose a Free Text or Multiple Choice Option .
Free text allows users to add an arbitrary text, while Multiple choice requires selection out of predefined options.
3. Once you have created an attribute, you can click the pencil icon to edit. In the popup, you can add new multi-select values, as well as archive unnecessary values.
For multi-select attributes, you can import values for the attribute in bulk.
How to automate attribute values by default for transactions from specific cards
You can use advanced card controls to assign attribute values for specific cards, so transactions from these cards automatically are mapped to these specific values, without further manual mapping required.
First, access the specific card that you wish to make changes to through the cards tab in the Rho Platform.
Once you have selected the specific card, click View Card Settings in the Actions dropdown.
3. Ensure that you have Assign Rho Attributes toggled On in the Advanced Controls section ("Off" by default).
4. Only multi-select attributes are available to be added to specific cards. You must select one attribute value to default each card.
How to require the addition of attribute values for employee expense submissions
You can also use the expense rule builder to ensure that employee expense submissions are directly mapped to accurate attributes and values.
1. Access Settings from the Toolbar, and under the Expenses Settings, click on the Expense Rules section:
2. Click the Add Rule button, and under the Action section in the rule builder, you will be able to checkmark the requirement for specific attributes that you have defined (for example, Location). Hit Save.
How custom attributes appear when exporting expense CSVs
Now, when you go to export CSVs for company or personal expenses, each attribute will populate in a distinct column.
