The Gmail Connector automatically pulls receipts from your inbox and attaches them to the matching card transaction in Rho. Once it's set up, you no longer need to forward receipts, upload them from your phone, or dig through your email at the end of the month.
Note: The connector only reads emails that look like receipts. It does not access personal messages, drafts, or any other content in your Gmail account. For more detail on what we do and don't access, see the Rho Privacy Policy.
What the Gmail Connector does
Once connected, Rho scans your Gmail inbox for receipts from merchants you've transacted with on your Rho card. When we find a matching receipt, we attach it to the transaction in your Rho expenses view automatically. This means:
Fewer missing receipt reminders
No more forwarding receipts to your Rho inbox address
Faster month-end close for your finance team
The connector works alongside your existing receipt capture methods. You can still upload receipts manually, forward them to your Rho inbox, or attach them from the mobile app at any time.
Before you begin
To connect your Gmail account, you'll need:
A Rho account with at least one active card
A Gmail or Google Workspace email address
Permission from your Gmail admin if your organization restricts third-party app access (Google Workspace customers only)
Connecting your Gmail account
Log in to your Rho dashboard and navigate to [Settings > Integrations].
Find the Gmail tile and click Connect.
You'll be redirected to Google to sign in. Select the Gmail account you want to connect.
Review the permissions Rho is requesting and click Continue. Rho only requests read access to messages that match receipt criteria.
Once Google confirms the connection, you'll be returned to Rho and should see a Connected status on the Gmail tile.
That's it. Rho will begin scanning for receipts that match your recent card transactions within a few minutes.
Managing keywords and senders
Rho identifies receipts using a default set of keywords and common merchant senders. If you'd like to fine-tune what gets pulled in, you can:
Add custom keywords for merchants or services Rho hasn't identified by default
To manage these settings, go to [Settings > Integrations > Gmail > Manage].
Disconnecting your Gmail account
You can disconnect the Gmail connector at any time:
Go to [Settings > Integrations] in your Rho dashboard.
Click Manage on the Gmail tile.
Select Disconnect and confirm.
Once disconnected, Rho will stop scanning your Gmail inbox immediately. Receipts that were already attached to transactions will remain in Rho.
Frequently asked questions
What data does Rho access from my Gmail? Rho only reads messages that match receipt criteria (keywords). We don't access personal messages, calendar events, contacts, or any other Google service.
Can multiple people on my team connect their own Gmail accounts? Yes. Each cardholder can connect their own Gmail account individually. Receipts pulled from a cardholder's inbox are only attached to that cardholder's transactions.
I connected my Gmail but I'm not seeing receipts get attached. What's going on? A few things to check:
Make sure the receipts in your Gmail inbox are for transactions made on your Rho card (not a personal or other business card)
Confirm the Gmail account you connected is the one where your receipts are sent
If you're still not seeing receipts attached, contact us using the steps in How Do I Contact Support?.